Privacy notice

When you interact with UQ, we may collect personal information about you. For example, if you send us an enquiry, register for an event or subscribe to marketing emails.

This page outlines what information we collect about you, how we use that information, how you can access it, and how you can opt out of direct marketing communications.

Personal information we collect and why we collect it

Understand the types of personal information we may collect about you and how we use that information.

Category of personal informationPersonal information we collectWhy we collect this information
Contact information
  • First name
  • Last name
  • Email address
  • Phone number
  • Address

To register you for an event and to communicate with you regarding your registration.

To send you marketing or other communications.

To otherwise maintain contact with you, including sending your information about future events, appeals and other engagement opportunities.

Event information
  • Event name, time and date
  • Your dietary requirements and any relevant medical information
  • Gender (for accommodation requirements)
  • Pronouns
  • Any access issues that may impact your ability to attend
  • Membership or other details to confirm your entitlement to register
  • Clothing size or preference

To register you for an event and support your attendance at that event.

To meet your requirements in terms of access and catering preferences.

To organise merchandise, or specific uniforms or safety equipment when required.

Event recordings and event photographs
  • Name
  • Image
  • Recording – including audio recording
  • Comments and other information shared as part of the event, for example, via online chat, or question and answer sessions

To maintain a record of the event.

To provide ongoing access, for example, via a recording of the event.

To provide an update on the event and promote similar events.

Online information (online events and communications)
  • Your IP address
  • Details of your device, including MAC address and browser type
  • Time of connection
To provide access to and manage your connection to online events.
Personal and educational background
  • Background information:
    • Visa or citizenship
    • Residential address
    • Aboriginal and Torres Strait Islander status
    • Gender
  • School details:
    • School name
    • School location
  • Student type:
    • Domestic student
    • International student
  • Educational history:
    • Highest level of education
    • Current year of study
  • Student ID:
    • UQ student number
  • Your study plans:
    • Type of study you are interested in (such as undergraduate, postgraduate, short-term)
    • The program you want to study
    • Study areas you are interested in
    • If short-term:
      • the type of short-term study
      • your home university
    • Fields of study you are interested in
  • Funding:
    • How study will be funded
  • Your questions and requests:
    • Any personal information included in your question or request

To understand your background and current status to assist in responding to your enquiry or request.

To help identify you and confirm your previous enrolment and study details.

To correspond, share and collect information related to your enquiry or request.

To facilitate interaction with UQ, including to connect you with the right team or to contact you about changes that affect you.

In some cases, providing this information is optional. Where this applies, the question will not be marked as required on the form.

Purpose of enquiry
  • Whether you are enquiring for yourself or on behalf of someone else
  • Details of your relationship to person who wants to study at UQ
To determine your relationship with the prospective student.
Work and organisation details
  • Industry or sector
  • Organisation name and type
  • Job title, role focus and seniority level
  • Professional and organisational areas of interest
To understand your professional background and interests, tailor communications and opportunities, and support relevant engagement with our programs, research and partnerships.

If you don't provide this personal information

If you don't provide the personal information listed above, we may not be able to:

  • register you to attend an event
  • provide access to an event including meeting your requirements or preferences in terms of access and catering
  • provide you with marketing communications, including information about future events, appeals and other engagement opportunities
  • respond to your enquiry or request
  • otherwise provide you with any assistance that you may be requesting.

Disclosing your personal information

UQ will disclose your personal information to third parties where needed when handling your enquiry or registration, managing an event or sending out marketing communications.

In certain circumstances, this may involve disclosing your personal information to a third party outside of Australia. This may include:

  • the use of third-party event management services, email platforms and online marketing solutions
  • the publication of recordings on UQ's YouTube channel (hosted on servers located outside Australia) and other online storage platforms (such as Teams and Zoom).

We will not otherwise disclose your personal information to a third party without your agreement, except in accordance with the Information Privacy Act 2009 and other relevant privacy laws.

Our legal obligations

UQ may also collect and disclose personal information to meet its legal obligations under the following:

Accessing or updating your personal information

To access or update the information that UQ holds about you, you can:

Opting out of direct marketing communications

UQ will only send you marketing communications, such as emails or SMS, if you have provided your consent.

You can opt out at any time by either:

More information

For more information about privacy at UQ, including how you can make a complaint about a breach of your privacy, see:

For general privacy enquiries, contact our Privacy Office at privacy@uq.edu.au.