Staff must register no later than Tuesday 12 July 5.00pm

The below email invitation to the ceremonies was sent by the Academic Registrar on behalf of the Chancellor and was first issued to relevant academic staff (non-casual, continuing or fixed term teaching/research, including adjunct and honorary) on. A reminder invitation has will be sent to (unregistered) staff on a fortnightly basis.

Please note that only staff in the below eligible staffing categories received, or will receive the below invitation to attend ceremonies.

Academic staff (not casual tutors etc.)

·         Teaching Focussed

·         Teaching and Research

·         Research Only


with employment types of

·         Continuing paid staff

·         Fixed term paid staff

·         Unpaid staff (includes honorary, adjunct, title holders etc.).


Subject: UQ Graduation Ceremony Registration 

Dear Colleague

As a member of academic staff, you are invited to attend the July 2016 graduation ceremonies to participate in the Academic Procession, for the ceremonies relevant to your discipline.

Please click here to review the complete July 2016 graduation ceremony schedule.

If you wish to attend any of these ceremonies, please note that it is necessary to complete the online registration form by no later than 5pm on Tuesday 12 July, so that stage seating can be allocated and suitable academic dress can be arranged for you. Please click here [link removed –please see email invitation] to register your attendance.

Academic Staff registering to participate in ceremonies are asked to note the following important change to academic dress arrangements at St Lucia. From December 2015, pre-ordered academic dress for staff members must be collected from the academic procession registration booth in the Foyer of the UQ Centre.

Having members of academic staff participating in the Academic Procession is a highlight for graduands and guests, and we hope it is an enjoyable experience for you also, as you celebrate the success of your students.

You are requested to note that, in keeping with the revised administrative processes previously conveyed by the Deputy Vice-Chancellor (Academic) to Executive Deans, late registrations to attend graduation ceremonies cannot be accepted, because graduations staff will be fully deployed on other aspects of ceremony planning after Tuesday 12 July. If you have not registered by the deadline, I regret to advise that you will not be able to participate in the Academic Procession.

Due to the limited capacity of the venues, and in order to provide maximum guest tickets to graduands, academic staff are encouraged to participate in the Academic Procession. Those wishing to invite industry partners or sponsors may apply for up to 2 VIP tickets.

If you are graduating with an award at the ceremony, you must also respond to the invitation sent to your student email address. This email includes important information regarding your status as a graduating student. When you arrive on the ceremony day, please ensure you make yourself known to a Graduations staff member, so you can be briefed on the procedure for graduating from stage.

I hope that you will be able to join us in celebrating this important occasion for our graduates. Should you have any questions about the July graduations or the registration process, please do not hesitate to contact Student Progression (Graduations) Section on telephone 3365 9194 or email

Mrs Maureen Bowen
Academic Registrar 

Staff Registration section

Registered Staff Information

Once you have registered online, you will receive a confirmation email. However, please note the following details about the ceremonies: St Lucia All St Lucia ceremonies are held in the UQ Centre (Buildi...

Information for Staff Graduating at a Ceremony

Procedures for Staff Graduating from Stage Academic Staff (not including casual tutoring staff) receiving any award, and Professional Staff receiving a Master of Philosophy or Doct...

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